Motel Rooms B&F Mangment

Project Documentation: Motel Management System/Web App Project Proposal Project Overview: The project aims to develop a comprehensive motel management system and web application to facilitate room bookings, reservations, check-in/check-out processes, meal plans, and pricing management. This system will enhance customer experience and streamline motel operations. Project Objectives: 1. Create a user-friendly web for customers to book rooms and book if meals included (B, L, D). 2. Develop a system for staff to manage reservations, including the ability to reserve rooms and cancel bookings. 3. Implement pricing and billing management for various room categories and meal plans. 4. Ensure data security, and scalability. 5. Provide a dashboard for staff and admin to monitor room occupancy, meals, and reservations. Scope Definition In-scope: - Room booking and reservation management. - Check-in and check-out processes. - Meal plan selection, Breakfast, Lunch, & Dinner. - Pricing management for different room categories and meal plans. - User roles (customers, staff, admin). - Data security and compliance. - Dashboard to monitor room occupancy, meals, and reservations. Out-of-scope: - Payment gateway integration. All Payments will be paid in the inn intself Requirements Specification Functional Requirements: - User Roles: - Customer - Staff (reception, housekeeping) - Admin - Customer Functions: - Room booking - Reservation management - Meal plan selection - Review reservations and invoices - Feedback submission - Staff Functions: - Reserve rooms for customers - Cancel reservations (pending admin approval) - Check-in and check-out management - Room assignment - Meal plan assignment - Pricing adjustments - Admin Functions: - User management - Reporting and analytics - Pricing configuration - System maintenance - Approval of reservation cancellations Non-Functional Requirements: - Data Security: Implement secure data storage and transmission. - Scalability: Design for future growth and feature additions. - User Experience: Ensure an intuitive and responsive user interface. - Compliance: Adhere to data privacy. Use Cases and User Stories Use Cases: - Customer makes a room reservation. - Staff checks in a customer. - Admin adds a new staff member. - Staff reserves a room. - Staff cancels a reservation (pending admin approval). - Customer selects a meal plan during the reservation process. - Staff add meal plans to customers. User Stories: - As a customer, I want to easily book a room online. - As an admin, I want to manage user accounts and staff. - As a customer, I want to choose a meal plan during the reservation process. - As a staff member, I want to monitor room occupancy and reservations on a dashboard. Data Model and Schema Database Tables: - Customers - Rooms - Reservations - Meals - Pricing - Users - Dashboard data (room occupancy, meals, reservations) Project Timeline: 15 days Milestones: 1. Requirements Analysis and Design 2. Development and Testing 3. Deployment and User Training 4. Maintenance and Ongoing Support Cost Estimation Project Budget: [Insert budget estimate here] Risk Assessment - Data breaches and security vulnerabilities. - Scope creep and changing requirements. - Technical issues and system downtime. - Staff resistance to system adoption. Conclusion This project documentation serves as the foundation for the development of the motel management system/web app. It outlines the project's objectives, scope, requirements, and key considerations. It will guide the development team and stakeholders throughout the project's lifecycle.