Admin Assistant - Part time

This position will work Mon through Fri; 9:00am to 2:00pm. and support the Commercial Property & Asset Management staff in all facets of property administrative management.

The individual will be responsible for facilitating tenant work orders, coordinate w/ assigned maintenance providers, provide high level of tenant customer service/correspondence, assist in overall day to day administrative activities. Knowledge of building maintenance, light construction a plus.

** Japanese, Mandarin, Vietnamese, or Thai speakers are encouraged to apply **

Job Req: 831.7

Industry: Property Mgt.

Job Type: Part time / 25 hours weekly * Mon- Fri 9:00am to 2:00pm.

Location: Irvine, CA.


Administrative/Customer Service/Tenant Relations:

• Provide general administrative support to asset/property management staff as needed

• Assist w/ dispatch of tenant service requests and track through completion of work orders.

• Establish and maintain various property and vendor related documents and files.

• Maintain positive relationships with tenants, vendors and contractors.

• Coordinate with assigned maintenance providers

• Report and/or track various services, costs and other activity as necessary

• Prepare notices to tenants relating to property rules, upcoming projects as necessary

• Assist with reporting, contract Mgt. and overall day to day admin activities.

Accounting / Financial

• Coordinate invoices and required approvals, ensuring all billings are correct and paid timely

• Obtain completed W9/COI's forms as needed from any new vendors/contractors

• Assist with preparation of periodic financial and property level reporting/analysis

• Work with Asset Manager on preparation of annual budgets as necessary

Property Management /Contract Administration

• Maintain preferred vendor list and assist in sourcing new servicers when required

• Assist w/ service agreements, tracking expiration and coordination of RFP/ bid packages

• Maintain common area equipment/system inventory and PM schedules as required

• Coordinate as necessary for scheduled building inspections

• Maintain/focus on controlling costs and the efficient implementation of internal procedures


• Able to work Monday - Friday 9:00am to 2:00pm

• 1 to 2 years' Property management / administration experience.

• BA or BS degree preferred

• Knowledge of building maintenance, light construction,

• Asian language skills preferred (Japanese, Mandarin, Vietnamese, etc.)

• Computer skills are essential; Microsoft Excel, outlook skills a must.

• Typing proficiency; 45wpm and above.


Competenze: Inglese (USA), Giapponese, Gestione Progetti, Traduzione, Assistente Virtuale

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Sul datore di lavoro:
( 0 valutazioni ) United States

ID Progetto: #17816818

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