Personal Assistant Portuguese speaking

Executive Personal Assistant to Managing Director for 3 months. Tasks: - To provide full secretarial service to the Managing Director and to get Secretarial support of the other business departments as requested. Main Tasks • Compose and type letters for the managing director and other departments as required • Type reports, contracts and accounts • File correspondence and maintain company files • Photocopy as required • Maintain MD's appointments diary • Arrange meetings within and outside the company as required • Liaise with clients and other companies • Make and receive phone calls on behalf on behalf of the MD and for other staff members • Deal with general enquires and queries • Book flights and arrange travel itineraries for the MD • Make hotel reservations for the company and for visitors • Make lunch and dinner reservations • Keep and update records of clients and companies • Devise and supervise office systems • Take minutes in meetings when required • Organise events • Ensure all support to CEO and Executive visitors • Help manage client invoices and expenses