Administrative Assistant / Virtual Assistant

The Firm is currently recruiting for an Administrative Assistant. This position provides support by implementing administrative systems, procedures, and policies, and monitoring administrative projects. The Administrative Assistant will work with Legal Secretaries providing support to attorneys in a teaming environment. Responsibilities Input attorney billable time into system, prepares and submits reimbursable expenses; prepares invoices, and tracks payments. Transcriptions. Make travel arrangements. Mailing distributions. Maintain attorney calendar by planning and scheduling conferences, teleconferences, dispositions, recording and monitoring court appearance dates, pleadings, and filing requirements. Liaison with Copy Center, Records Department, etc., for resources. Fulfill printing requests. Assist with closings preparation, making binders, CDs, etc., as requested. Maintain attorneys' contact lists in Outlook and Interaction. Provide telephone back up coverage. Provide historical reference by developing and utilizing filing and retrieval systems. Know the importance of keeping client/attorney information confidential. Maintain office supplies by checking stocks; placing orders and expediting if necessary. Ensure equipment is operating properly, call for repairs when needed. Support team by providing information, answering questions and requests. Complete operational requirements by managing administrative projects; expediting work results. Maintain professional and technical knowledge by attending educational workshops and advancing technical skills. Contribute to team effort by accomplishing other related results as needed. Other duties may be assigned to full meet the requirements of the position.